ContractIQ
One AI-powered contract lifecycle platform inside Microsoft 365, with agentic AI that flags risky clauses and looming renewals weeks before they cost you.
Wave 1 · Available9.2% of revenue lost to poor CLMIn your tenantZero per-seat fees
DWxPolicyIQ
One policy-governance platform that runs entirely inside Microsoft 365: version-controlled documents, mandatory acknowledgments, automated review cycles and a complete audit trail. Every policy read, every acknowledgment tracked, every audit passed.
Digital Workplace eXcellence (DWx)
PolicyIQ
Product
Wave 1 · Available95% acknowledgment rateIn your tenantKing IV · POPIA
- Category
- Policy governance & compliance
- Built on
- SharePoint + Power Automate
- Data residency
- Stays in your tenant
- Availability
- Wave 1 · Available
Policies exist. Compliance doesn't.
Policy register · attestation health
PolicyIQ- Compliant
Code of Conduct v4.2
98% attested · reviewed Mar 2026 · signatures current
- At risk
Remote Working Policy v2.1
Review 41 days overdue · 62% attested in Operations
- Attested
IT Security Policy v1.0
100% attested, but 0.4s average read time; comprehension risk
PolicyIQ reads the evidence, not the checkbox. The third policy is 100% attested and flagged, because a 0.4-second average read time means nobody actually read it.
What it delivers
- 95%
- Acknowledgment rate
- 80%
- Less time to distribute
- 100%
- Audit-ready at any moment
- 0
- Outdated policies in circulation
Automated reminders and escalation lift acknowledgment from a typical 40% to over 95%, with no manual chasing.
From approval to every targeted employee in minutes, not weeks. Right people, right policy, immediately.
Every acknowledgment, version and review cycle recorded, with one-click export when regulators arrive.
Automated review cycles and retirement workflows keep only the current, approved version live.
Compliance lives in a spreadsheet. Proof lives nowhere. Sensitive policy lives outside your tenant.
No proof of acknowledgment
You publish to a shared drive and hope people read it. When the auditor asks who acknowledged what, when and which version, you have assumptions, not evidence.
Review drift
Policies go years without review because nobody tracks expiry dates or triggers the workflow, and outdated versions stay in circulation.
Ungoverned, per-seat SaaS
Third-party policy tools store your sensitive documents outside your tenant, and charge per user per month as headcount grows.
DWx PolicyIQ replaces the shared drive and the SaaS bolt-on with one governance platform inside Microsoft 365: version-controlled, acknowledgment-tracked and audit-ready by default. The system keeps the evidence; your people own the policy.
Six mechanisms that turn "we published it" into "we can prove it."
PolicyIQ does not just store documents, it enforces the acknowledgment, tracks the read, schedules the review and keeps the evidence. A light AI layer summarises what changed; your governance team makes every call.
01
Version Control & Diff
Full major/minor version history in SharePoint, with side-by-side comparison so reviewers see exactly what changed: additions, deletions and modifications highlighted.
02
Mandatory Acknowledgment
Employees are notified, read the document and formally acknowledge. Every acknowledgment is timestamped, tracked and stored as audit evidence.
03
Automated Review Cycles
Annual, biannual or custom schedules per policy. Owners receive automated reminders; overdue reviews escalate to management automatically.
04
Read-Receipt Tracking
See who has read each policy in real time. Overdue readers are reminded, and persistent non-compliance is escalated to line managers with full context.
05
What-Changed Summary
AI-assistedA light AI layer summarises the differences between versions so employees grasp what actually changed before they acknowledge, not just that a new file appeared.
06
Comprehensive Audit Trail
Who created, edited, approved, published, read and acknowledged each policy, and exactly when. Export audit reports for regulators in one click.
Everything you need for policy governance, in one place.
Version-Controlled Documents SharePoint major/minor history, every edit attributed
Mandatory Acknowledgment Workflows timestamped, tracked, stored for audit
Automated Review-Cycle Scheduling reminders and overdue escalation
Regulatory Classification POPIA · King IV · ISO 27001 · GDPR
Department-Specific Distribution target by department, location or role
Read-Receipt Tracking & Escalation real-time, escalates to line managers
Policy Comparison (Diff View) side-by-side, changes highlighted
Digital Signature Collection legally binding for critical policies
Bulk Import & Migration from shared drives and legacy tools
One-Click Audit-Trail Export every action recorded, regulator-ready
What third-party policy SaaS can't do.
Compared with the tools most teams bolt on around Microsoft 365: PowerDMS, PolicyTech, Diligent, NAVEX.
| Capability | DWx PolicyIQ | Third-party policy SaaS |
|---|---|---|
| Runs inside your Microsoft 365 tenant | ||
| Zero policy data leaving your environment | ||
| Priced per tenant, no per-seat SaaS fees | ||
| Policies in SharePoint document libraries, a familiar UI | ||
| Integrates with DWx ContractIQ and Risk & Audit |
A tailored view for every seat at the table.
Compliance Officer
Audit readiness and regulatory tracking
“The auditor wants proof that every employee acknowledged our data protection policy within 30 days of the last update. I need that report in minutes, not days.”
HR Director
Distribution and employee accountability
“We updated the remote working policy last month. I need to know which departments have acknowledged it and who still has not, before the board meeting.”
Employee
Easy access, simple acknowledgment
“I got an email about a new policy but I cannot find it. I just want to read it, understand what changed, and acknowledge it without jumping through hoops.”
How you get started
- 01
Discovery
A commitment-free call to map your process and compliance needs against the platform.
- 02
Deploy
We deploy the SharePoint Framework solution into your tenant and configure the Azure OpenAI engines. Nothing leaves your environment.
- 03
Run
Your teams work in the tools they already use. The agentic engines run proactively from day one; humans approve every consequential decision.
Enterprise-grade · Microsoft-native
It runs in your tenant. Microsoft bills you directly.
Policy documents, acknowledgment records and audit data live in the SharePoint and Microsoft 365 you already own, with no black-box dependencies and no data lock-in. PolicyIQ runs in your Azure subscription in South Africa North, and you remain the data controller. Nothing leaves your environment.
Azure paid direct to Microsoft. First Digital does not mark up Azure.
Azure OpenAI · lightSharePoint Document LibrariesMicrosoft Graph APIAzure Logic AppsPower AutomateSPFx 1.20 · React 17 · Fluent UI v8
Per tenant
Azure consumption billed direct by Microsoft. No per-seat fees.
Summary & benefits
- A familiar SharePoint interface, no new tool to adopt
- Complete data sovereignty inside Microsoft 365
- 100% audit readiness, with every action logged
- Acknowledgment you can prove, not assume
- No per-seat SaaS costs
Take PolicyIQ with you.
The official DWx PolicyIQ product explainer, the same one-page brief our team hands over.
See it prove your compliance.
Stand PolicyIQ up in your tenant, on your real policies. From discovery call to your first fully tracked acknowledgment in weeks, audit-ready from day one.
Book a discovery callMore from Digital Workplace eXcellence (DWx)
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Get in touch
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