ProjectIQ
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DWxLicense Pulse
One licensing-intelligence layer that runs entirely inside Microsoft 365: Power BI dashboards under a Copilot Studio AI Advisor that surfaces the shelfware, ghost accounts and downgrade candidates, so you get full value from the M365 you already own.
Digital Workplace eXcellence (DWx)
License Pulse
Product
Wave 1 · Available15% of licences sit unassignedIn your tenantCopilot Studio
- Category
- M365 licensing intelligence
- Built on
- Power BI + Copilot Studio + Graph API
- Data residency
- Stays in your tenant
- Availability
- Wave 1 · Available
You paid for every licence. The waste hides in plain sight.
Microsoft 365 licence health
License Pulse- Healthy
E3 · Core workforce
1,240 assigned · 94% active · right-sized
- Shelfware
E5 · Unassigned inventory
Advisor: 48 premium licences parked, reclaim the spend
- Assigned
E5 · J. Molefe
Assigned & paid, 0 sign-ins in 140 days (ghost)
The Advisor reads the sign-ins, not the assignment. The third licence looks assigned today, paid in full, and unused for 140 days.
What it delivers
- 15%
- Shelfware reclaimed
- 24h
- From deploy to first insight
- 90d
- Free Pulse Lite trial
- 11
- Purpose-built reports
Unassigned and inactive SKUs you've already paid for, recovered and put back to work.
All licence data live within 24 hours. No professional-services runway, ROI in week one.
Prove the savings in your own tenant, names obfuscated, before you commit a rand.
From executive cost summary to per-user 360° view, all under one Copilot Studio Advisor.
Microsoft shows you what you bought. Not what's sitting idle.
Ghost & inactive licences
Leavers and disabled accounts still consuming premium SKUs. Sign-ins drift to zero for months while the licence keeps billing.
Over-assigned seats
E5 on people who never touch a premium feature, and users carrying both E3 and E5. You are paying twice for one seat.
No accountability
IT carries the M365 bill; the business units consume the licences. Nobody knows what each department really costs. Chargeback is a guess.
DWx License Pulse turns your own M365 data into an action list, inside Microsoft 365, so you get full value from the licences you already bought and fund Copilot from the recovered waste. The Advisor recommends; humans decide.
Six engines under one Copilot Studio Advisor.
Grounded on your live tenant data, never a generic model. Ask in plain English, get the users, SKUs and rand savings cited. Humans always make the final call.
01
License Pulse Advisor
Ask your tenant in plain English, "which E5 users are inactive?", and get the answer the dashboard would give, in seconds, built on Microsoft Copilot Studio.
02
Live-Data Grounding
Every answer is bound to your real licence and activity data, never a generic LLM, citing the exact users, SKUs and quantified savings behind it.
03
Inactivity Modelling
A 30 / 60 / 90+ day inactivity slider re-computes recoverable spend live across every department and every SKU as you move it.
04
E3 → E5 Right-Sizing
Per-user feature utilisation matched to entitlement, with an auto-generated downgrade candidate list and the savings quantified per user.
05
Chargeback / Showback
AdvisoryDepartment, cost-centre and business-unit breakdown with a USD · EUR · ZAR currency toggle for multinational finance teams.
06
Narrative Engine
Plain-English fly-in panels on every chart explain the data and recommend the next action, so the CFO and the admin read it the same way.
Eleven Power BI reports. One pane of glass.
Tenant Overview one-page licence health, spend and recovery opportunity
Cost Optimization Summary total savings, drill to the action behind every rand
Licence Summary every SKU, every count, every assignment status
Licence Breakdown what's used vs what's parked in inventory
Immediate Cost Recovery inactive users, disabled accounts, unassigned SKUs
E3 vs E5 Analysis per-user utilisation, downgrade candidates surfaced
Licence Rightsizing recommended SKU per user based on actual usage
User 360° View per-user licence, activity and cost in one place
Core & Office Apps Summary Teams, Exchange, SharePoint, Word, Excel activity
Financial Accountability chargeback / showback with USD / EUR / ZAR toggle
Trials & Value Dashboard track trial SKUs and whether they deliver ROI
What third-party SAM tools can't do.
Compared with the third-party SAM and M365 governance tools most teams bolt on: CoreView, SysKit, Quadrotech (Quest).
| Capability | DWx License Pulse | Third-party SAM SaaS |
|---|---|---|
| Runs inside your Microsoft 365 tenant | ||
| Conversational AI Advisor on Copilot Studio | ||
| Real-time inactivity slider and E3→E5 right-sizing | ||
| Priced per tenant, no per-seat SaaS fees | ||
| Risk-free 90-day Pulse Lite trial |
One dashboard. Three different jobs done.
CIO / Head of M365
Licensing under control before renewal
“My CFO wants M365 spend under control. I need an evidence-based story for the EA renewal, not the vendor's quarterly review.”
IT Asset Manager
An action list, not a quarterly report
“I'm the one who reclaims the licences. Give me the ghost accounts and downgrade candidates I can action this afternoon.”
CFO
Chargeback the business can defend
“IT carries the bill; the business units consume it. I want department-level, currency-aware chargeback I can defend at the exec committee.”
How you get started
- 01
Discovery
A commitment-free call to map your process and compliance needs against the platform.
- 02
Deploy
We deploy the SharePoint Framework solution into your tenant and configure the Azure OpenAI engines. Nothing leaves your environment.
- 03
Run
Your teams work in the tools they already use. The agentic engines run proactively from day one; humans approve every consequential decision.
Enterprise-grade · Microsoft-native
It runs on your own Power BI and Copilot Studio.
License Pulse deploys into your Microsoft 365 and Azure in South Africa North. Built on your own Power BI dashboards and a Copilot Studio Advisor, your licence data never leaves your environment, and you remain the data controller. Priced per tenant by M365 user band, never per seat.
Azure paid direct to Microsoft. First Digital does not mark up Azure.
Copilot Studio AdvisorPower BIMicrosoft GraphMicrosoft 365Azure · South Africa NorthPOPIA-friendly
Per tenant
Priced by M365 user band. No per-seat SaaS fees.
Summary & benefits
- Insight by day two, not weeks of consulting
- Plain-English AI a CFO can query without a Power BI specialist
- Defensible downgrade recommendations backed by per-user feature analysis
- Copilot funded from waste you had already paid for
- Data stays in your tenant, POPIA-friendly by design
Take License Pulse with you.
The official DWx License Pulse product explainer, the same one-page brief our team hands over.
See what you can reclaim.
Stand up Pulse Lite in your tenant on your real licences, names obfuscated. 90 days, free, to see the exact rand you can recover.
Start the 90-day Pulse Lite trialMore from Digital Workplace eXcellence (DWx)
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